Project Administrator

Benefits Offering

RailWorks is committed to helping our employees live better lives.  We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.

Compensation

$110k - $130k

Position Summary

The Project Administrator provides specialized operational and systems support directly to the New York Transit (NYT) division. This role handles the daily technical administration, configuration, and data integrity of the division’s ProjectWise platform, ensuring seamless engineering document control and digital workflow coordination.

Primary/Essential Responsibilities and Duties

• Platform Administration: Serve as the primary administrator for the NYT ProjectWise data repository, managing system environments and file synchronization.
• Permissions & User Access: Configure and manage user accounts, group assignments, access control lists (ACLs), and folder security settings for the project team.
• Digital Document Control: Enforce project-specific naming conventions, metadata structures, and document version control protocols across all engineering files.
• Workflow Coordination: Establish, update, and monitor digital document workflows and tracking systems to streamline project communication.
• Technical End-User Support: Provide direct troubleshooting assistance to project managers, engineers, and partners utilizing the system.
• Corporate IT Liaison: Coordinate with the corporate IT shared services team to align localized project access requirements with corporate infrastructure policies.

Required Skills and Qualifications

• 8+ years of proven experience in senior project administration, specialized technical systems support, or engineering document coordination.
• Extensive hands-on experience utilizing or administering Bentley ProjectWise or similar heavy engineering data management platforms.
• Deep understanding of complex database structures, folder permissions, and digital workflows.
• Advanced technical troubleshooting skills and the ability to train and support operational project teams.
• High attention to detail and strong collaborative communication skills.

Physical Requirements and Working Conditions

• Performs work in a clean, professional office environment.
• Main activities include extended periods of sitting, typing, and viewing computer monitors.
• May occasionally require light lifting or walking through project field offices to coordinate technical needs.

Company Overview

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

RailWorks is North America’s leading rail maintenance and infrastructure solutions provider. With over 100 years of experience, our geographic footprint enables us to quickly serve our customers and provides ample opportunities for our employees to grow their careers within the company. We take on challenging projects every day and our success relies on a collaborative, safe, and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance.