Operations Assistant

Job ID: 18589 

Benefits Offering
RailWorks is committed to helping our employees live better lives.  We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives.  

Pay Range: $130,000 - $160,000 / year 

Position Summary
The Operations Coordinator will work closely with management, field and finance teams to ensure that all materials/services/equipment needed for projects and inventory are recorded and acquired according to company guidelines and are delivered on schedule. 

Primary/Essential Responsibilities and Duties
•    Serves as the liaison between suppliers, project management, foremen, field and finance teams
•    Responds timely to purchase requests, understands all requirements; ensures requirements such as description, quantities, arrival dates, and shipment methods meet project requirements
•    Responsible for the timely and accurate entry of purchase orders into the system
•    Submit bid requests to vendors to secure competitive material pricing for projects and yard inventory
•    Provides superior customer service, maintains positive business relations with all vendors and suppliers, and leverages current customer, vendor and supplier relationships 
•    Manage Deer Park Yard inventory levels.  Issue material to projects in accordance with proper inventory procedures and entry into accounting software 
•    Manage yard personnel as necessary. 
•    Maintains project status reports and updates delivery schedules. 
•    Obtains delivery certifications and reviews materials received against orders placed 
•    Resolves issues with Corp AP to ensure invoices are processed against PO’s. 
•    Maintains logs and material specification sheets for inventoried materials. 
•    Assists with verifying open PO’s and receipts for the month-end close. 
•    Assists with resolving discrepancies between invoices and PO’s. 
•    Maintains necessary records and files. 
•    Oversee or perform unloading of delivery trucks as needed. 
•    Managing the purchasing/disposal of equipment and works with RailWorks management and finance department regarding major acquisitions. 
•    Submit equipment RFQ’s to suppliers as directed by management. 
•    Create purchase orders for equipment parts and purchases over certain $ limits. 
•    Reviewing fleet and equipment utilization monthly and report to management to maximize equipment utilization. 
•    Review fuel reports, investigate fraud and abuse alerts 
•    Review speeding and harsh driving reports and alert management of abuse 
•    Review and monitor vehicle registrations, inspections and distribute insurance cards. 
•    Initiate equipment transfers or equipment lending as appropriate between various field locations 
 

Required Skills and Qualifications
•    A minimum of 2 years purchasing experience in a construction-related industry. 
•    Working knowledge with communication equipment, electronic components and custom panel builds a plus
•    Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. 
•    Ability to apply concepts of basic algebra and geometry. 
•    Ability to multi-task and prioritize competing demands/requests within given time constraints. 
•    Ability to develop strong professional supplier relationships. 
•    Exceptional negotiating skills and communication skills. 
•    Experience working in ERP inventory Systems. Knowledge of JDE, a plus. 
•    Proficiency in Microsoft Excel and other Microsoft Office applications. 

Physical Requirements and Working Conditions
•    Works in an office and shop/yard environment. 
•    Frequently sits for long periods of time. 
•    Will occasionally require use of hands to evaluate tactile properties of procured materials. 
•    Frequently speaks, reads, writes, and uses a computer keyboard. 
•    May require occasional standing, walking, lifting, stooping, or bending. 
•    Available to deal with after-hours emergencies and call outs
•    Travel required approximately 5 percent of the time 

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned. 

RailWorks is North America’s leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada.  We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity.  We are committed to creating a culture of trust, respect, and acceptance.  RailWorks also offers opportunities to grow your career, develop your skills and pursue success.
 

RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with RailWorks without regard to an individual’s sex, race, religion, creed, color, national origin, sexual orientation, gender identity, marital status, age, disability, veteran status or other legally protected characteristics.