Project/Contract Manager

Date: Jun 7, 2021

Location: Wilmington, CA, US

Company: RailWorks

Job ID: 8571 

Position Summary


Manages and coordinates all aspects of the ACTA Maintenance contract and all other construction projects assigned to the business unit, including executing plans, organizing, budgeting, and cost reporting. Ensures that the goals and objectives of each project are accomplished on schedule and within budget, and that quality and safety standards are met. Supervises department staff in successfully accomplishing goals and objectives.

Primary/Essential Responsibilities and Duties

  • Plan, direct, manage and coordinate the activities of the Contractor (including subcontractors) in the performance of the Service to ensure compliance with contract requirements, applicable regulations, client standards, and approved budgets.
  • Coordinate activities, as necessary, with other client contractors, third-party contractors, and other public and private entities.
  • Serve as point of contact for client for all matters relating to the contract and attend consultation and planning meetings with client.
  • Coordinate preparation of documents including annual budget and work plan; training schedule and curriculums; inspection and safety plans; Contract Task Orders (CTOs) required records and reports; ACTA contract invoices; subcontracts; and vendor purchase orders.
  • Reviews project proposal or plan to determine time frame, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases of project.
  • Coordinates with department managers to establish work plans and staffing for each phase of the project. 
  • Ensures that project activities comply with government regulations.
  • Verifies estimates based on detailed review of proposal specifications.
  • Attends and/or leads meetings with project staff and management to communicate information related to each function’s needs concerning project requirements. 
  • Supervises project activities to ensure that the project is executed in accordance with designs, budgets and schedules; takes appropriate action to minimize the impact of deviations.
  • Assists with resolution of any problems that may arise during project execution.
  • Monitors the efficient use of materials and equipment and the contractual performance of the project; confers with project staff to ensure that assigned duties and responsibility are performed per agreed upon expectations.
  • Manages financial aspects of contracts.
  • Supervises and coordinates onsite activities and provides day-to-day direction of onsite staff.
  • Ensures that quality, productivity and safety standards are being met.
  • Provides technical assistance and makes recommendations.
  • Monitors safety programs.
  • Respond immediately to emergency events and initiate inspection and/or repair to track, signal and communications systems, and other facilities as required to safely support railroad operations.


General/Other Responsibilities and Duties


  • Represents the company in project meetings.
  • Assists with preparation of written reports and/or updates (internal and external) for management, client, and project team, to ensure a clear understanding of project status.
  • Hires, trains, and manages performance of staff.
  • Administers financial tracking systems to monitor project costs and estimates.

Required Skills and Qualifications

  • 8-10 years of progressively responsible experience in railroad track maintenance and/or construction on a signalized operating railroad, including at least 3 years in a similar contract manager role supervising and managing employees engaged in such activities, and 3 years managing construction and/or maintenance contracts.
  • A minimum of 5 years of construction management experience including a thorough knowledge of construction industry practices, methods, processes, and standards and their impact on project activities in a heavy civil environment. 
  • Bachelor’s Degree in Civil Engineering, Construction or Project Management; an advanced degree is a plus (In lieu of a degree, extensive experience in the military, railroad/construction, or related field will be considered)
  • Demonstrates a working knowledge of basic project accounting, project controls (cost, schedule, change management, etc.), material management, contract management, subcontract management, safety, and quality.
  • Exhibits strong management skills and has the ability to lead and motivate employees.
  • Track record of successfully executing projects on schedule and within budget.
  • Knowledge of the safe and proper procedures for operating railroad maintenance hand/power tools and railroad maintenance equipment.
  • Knowledge of FTSS and FRWS and the ability to be qualified for part 213.7 of FTSS and the GCOR related to these regulations within one month of hire date.
  • Previously qualified with a railroad to provide workplace protection under FRWS and to inspect track and supervise restoration of track under FTSS.
  • Basic knowledge of the physical layout and operation of the ACTA Rail Corridor within one month of hire date.
  • Knowledge of time to complete and cost to repair track and right-of-way facilities, and ability to make value judgments regarding efficient and economical repair and/or replacement of these facilities.
  • Knowledge of the adjustment of thermal stress in continuously welded rail per part 213.119 of the FTSS.
  • Knowledge of track and signal inspection procedures and experience supervising the work of others for compliance with these procedures.
  • Ability to complete work under time constraints and to maintain composure under the stress of emergency situations.
  • Ability to perform scheduled and emergency repair or construction work at any time on any day of the week.
  • Possess or obtain within six weeks of Start Date, a valid California driver’s license and have no more than three moving violations and no DUIs within the last three years.
  • Pass a pre-employment physical examination including a drug and alcohol test.
  • Effective verbal and written communication skills.
  • Strong client relations, influencing skills and organizational skills.
  • Proficiency with Microsoft Office suite.


Physical Requirements and Working Conditions


  • Frequently works outdoors at construction sites and occasionally works indoors.
  • Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
  • Sits, reads, writes and uses a keyboard.
  • May be exposed to harsh weather conditions including very hot and very cold weather.
  • May be exposed to loud noise.
  • Ability to work outdoors in all weather conditions, lift objects weighing up to 50 lbs.,distinguish colors, and hear warning signals and radio and telephone devices.



This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned.


As a US Department of Transportation contractor, RailWorks is required to comply with all current Federal DOT regulations, including drug testing.  At this time, Federal DOT drug tests do not allow for the use of marijuana, even in states that allow medical and/or recreational use. Accordingly, candidates will be required to pass a pre-employment drug test that includes marijuana prior to being hired.


RailWorks Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law.

Nearest Major Market: Los Angeles