Document Control Clerk

Date: Jan 6, 2023

Location: Toronto, ON, CA Newmarket, ON, CA Mississauga, ON, CA Oakville, ON, CA

Company: RailWorks

Job ID: 16558 

Position Summary


Reporting to the Quality Assurance Manager, the Document Control Clerk is responsible for managing and controlling PNRs documents by ensuring its accuracy, quality, and integrity.


Salary $50,000- $55,000

Benefits, RRSP, Vacation all provided


Primary/Essential Responsibilities and Duties

  • Assists the Document Control Specialist with the be responsible for effective storage, management, and tracking of company documents.
  • Organize and maintain up to date and readily available documents.
  • Archive inactive records in accordance with RailWorks Document Retention Guidelines.
  • Manage documents and records retrieval process.
  • Working in association with the Document Control Specialist to Receive and process, Plans, Requests for Information (RFI), Transmittals and other project related documents internally and externally while tracking it.
  • Assist the Document Control Specialist in maintaining project related documentation such as meeting minutes, drawings, specifications, and approvals.
  • Adhere to company policies and procedures regarding documentation retention, retrieval, and destruction.
  • Supports ISO 9001 compliance through document management and control.
  • Assist with file migrations to guarantee document integrity.
  • Perform administrative tasks, as needed.
  • This position will work closely with the Quality Assurance and Operations, to ensure the company’s commitment to the Quality compliance requirements of the operation are being fulfilled.
  • Responsible for gathering information form operation groups for data analysis
  • Work with operation groups and process their request for creating, updating and distributing/publishing documents on time


Required Skills and Qualifications

  • Completion of Grade 12 or equivalent.
  • A minimum of 1-2 years of related experience in document control preferably in the construction or engineering industry.
  • Quality Auditor Certification would be considered an asset.
  • Strong organizational skills.
  • Effective communication skills.
  • Ability to work independently, and being highly-motivated
  • Ability to work in a fast-paced and deadline driven atmosphere. Ability to prioritize and manage time well
  • Computer savvy and well versed with Microsoft Office suite of products, Adobe Acrobat, Microsoft SharePoint, and other applications related to document control.
  • Ability to work effectively in a team environment as a contributing and essential team player.
  • Ability to exercise sound judgment.
  • Strong attention to detail.
  • Dependable and trustworthy.



Physical Requirements and Working Conditions

  • Standing and walking around the office.
  • Sits, reads, writes and uses a keyboard.


This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.