Project Coordinator

Job ID: 18964 

Benefits Offering
RailWorks is committed to helping our employees live better lives.  We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional performance incentives. 

Pay Range: $65000 - $90000 / year

Position Summary
The Project Coordinator provides support and assistance to ensure the smooth execution of the assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, estimating projects, ensuring quality control and safety, trouble shooting and follow up.   

 
Primary/Essential Responsibilities and Duties
Assesses and/or prepares scope of work required to successfully fulfill project requirements  
Prepares budget and revenue estimates based on the scope of work and specifications  
Develops project schedules

Provides Document Control 
Receives materials in JDE and Procore
Assists with Cost reporting and quantity tracking
Assists with AP and AR 
Prepares work plans and methodologies, including but not limited to obtaining necessary permits, organizing resources, developing logistics and coordinating tasks between different stakeholders  
Assists in procuring material, equipment, and services  
Prepares supporting reports and documents as per the project requirements responsibilities  
Attends internal meetings, meetings with the clients and other stakeholders  
Monitors and evaluates performance of on-site employees and subcontractors  
Develops all required documentation for the submission of project related invoices  
Investigates and reports all issues arising during all stages of project  
Prepares and analyses cost, budget, production, and other reports as requested by the management team  
Actively engages and promotes safety culture. Ensures that safety and quality control standards are always followed  
  

Required Skills and Qualifications 
Undergraduate degree or diploma in a related field of study such as Civil Engineering, Contract Management or Project Management  
Encompasses general concepts of project management  
Efficiency with business and construction software such as Microsoft Office, Microsoft Project, Microsoft Outlook, Primavera P6, Hard Dollar, or JD Edwards an asset  
Ability to apply, interpret and understand contract law and language  
Excellent verbal and written communication skills. Proper grammar and punctuation are mandatory  
Strong client relations, influencing skills and organizational skills  
Strong attention to the details and ability to work under strict deadlines.  

Physical Requirements and Working Conditions   
This is full-time office position  
Occasional weekend or night work may be required  
Occasional exposure to outdoor construction sites in all weather conditions may be required  
Majority of the field work is on and around live track (trains)  
Field work may be in urban, rural or isolated areas. Accommodations and transportation will be provided, if required.  

  
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned.  

RailWorks is North America’s leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada.  We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.  

RailWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment with RailWorks without regard to an individual’s sex, race, religion, creed, color, national origin, sexual orientation, gender identity, marital status, age, disability, veteran status or other legally protected characteristics.