Contracts & Claims Manager (Construction)

Job ID: 18446 

Position Summary

The Contract and Claims Manager will play an integral role within the Ontario Track, Signals and Client Services teams. Serving as a key point of contact between PNR RailWorks Inc. and clients/third parties to ensure timely review, contract preparation, and a negotiation strategy aligning with internal requirements. The Contracts Manager will develop best practices internally for systems and processes. Liaising with various departments within the organization, the Contracts Manager will be a true partner with operations and have involvement in project bids, contractual aspects, legal issues and project claims involvement/management.

Primary/Essential Responsibilities and Duties

• Review Prime Contracts, subcontracts, and Purchase Orders to understand obligations, liabilities and risks; highlight risks and work with legal and technical teams to establish an appropriate regime for managing the obligations, risks, and liabilities;
• Negotiation of Contracts, Supply Agreements, Purchase Orders, etc. with downstream contractors and suppliers;
• Prepare, develop, and manage timely contractual correspondence and notices in accordance with contractual requirements;
• Develop and maintain efficient systems and processes for identifying and capturing any potential commercial issues and changes;
• Ensure a current log of all issues and change orders is maintained for each contract.
• Ensure accurate issue files for all contractual/commercial issues are maintained for each contract;
• Prepare claims and negotiate resolutions and change orders;
• Manage the administration of upstream and downstream contracts;
• Implement proper document control processes and ensure compliance;
• Identification and tracking of deliverables.
• Liaise with legal team on a variety of matters and issues, including potential and actual project claims.
• Ensure timely receipt (for subs) and submission (to clients) of pay applications in accordance with contractual and Construction Act requirements;
• Perform periodic risk assessments and provide recommendations for any available mitigation measures;
• Assist the bids and proposals teams in reviewing RFQs, RFPs, and associated documents, including proposed contracts;
• Preparation of responses to RFQs, RFPs, and other bid and proposal documentation.
• This role is demanding and it is expected that the successful candidate will work additional hours, over and above a 40+ hour week and, at times, outside of normal business hours;
• Performs other duties as assigned.

Required Skills and Qualifications

• Five (5) to ten (10) years’ experience as a Contract Manager with preference in the Construction industry and or/project management experience with a focus on contract administration;
• A Bachelor’s degree with preference in Engineering, or relevant discipline;
• Excellent understanding of contractual language;
• Excellent communication skills, both oral and written;
• Ability to multi-task and work in a fast-paced team environment dealing with multiple projects and contracts at the same time;
• Meticulous attention to detail and strong organizational skills;
• Proficiency in Word and Excel is mandatory;
• Knowledge and understanding of other software systems including Primavera P6 would be an asset;
• Ability to grasp technical and commercial issues, understand how they fit within the contractual context, and develop appropriate written positions to satisfy legal and contractual requirements;
• A legal background will be considered an asset but is not required.

Physical Requirements and Working Conditions

• Primarily works indoors but may occasionally visit a construction site;
• Frequently sits, stands, walks, reads, writes and uses a computer/keyboard;
• Standing, speaking for intermediate intervals of time;
• Will act as a representative for internal/external inquiries.

What We Offer

• Salary Range: $110K - $125K
• Company events
• Health & Dental Benefits
• Employee Assistance Program
• Employer RRSP match
• Competitive Time Off Policy
• Flex Work (Possibility) - Hybrid position

Why Join Us?

We are a passionate and goal-oriented rail contractor that always strives to deliver the best results. We believe in our team and are looking for more passionate people who are eager to learn and grow in the industry to join our team.  

PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. 

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All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.