Payroll Associate

Date: Nov 24, 2021

Location: Guelph, ON, CA

Company: RailWorks

Job ID: 11063 

Position Summary

Member of the Finance team that will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, and participate in daily data entry Payroll processing, month end and quarter end financial deadlines.


Primary / Essential Responsibilities

  • Payroll Processing weekly and biweekly
    • Austin Lane timesheet uploads into JDE. Coordinate with local and field office for approvals and edit corrections
    • Audit and review new hire, terminations, employee changes and tax set-up to ensure payroll is processed accurately
  • JDE calculations gross to net payroll, create journal entries, transmit wage payments and ACH bank files,
  • Union and Rate Set-up (review of Collective Bargaining Agreements to update JDE tables) if applicable. Coordinate with local office, project managers and legal department for missing data
  • Review and set up garnishments in accordance with Provicial laws. Coordinate with Legal Dept
  • Audit/Verify payroll in accordance to state, local, province and federal wages as well as CBA agreements union benefits, fringes, RRSP, and prevailing wages (only applicable to companies with union)
  • Assists with identifying, analyzing and resolving payroll and wage and hour issues for employees
  • Run adhoc reports for business needs for workers comp, accounting reconciliations and miscellaneous reports needed by management
  • Handles sensitive and confidential information ensuring compliance with RailWorks policies, union contracts, and applicable legal requirements. 
  • Prepare Accounts Payable check request to remit payments to third party agencies
  • Cross Train and act as payroll processor back-up for other payrolls while team members are out of office.



  • Monthly End and Quarterly processes/account reconciliations
  • Reconcile end of the month and quarterly reports for worker’s comp
  • Reconcile GL accounts against vouchers for the monthly and quarterly payments.
  • ADP Quarterly Tax filing processes and reconciliations for Canada
  • Work on projects, system testing as needed to comply with regulations or union set-up
  • Maintain business registration and research pending tax agency questions for Provincial and SUI payroll accounts
  • Assist with printing wage reports for union audits, BDO audits and workers comp audits
  • Other duties as required


Required Skills & Qualifications

  • College Diploma in Accounting or Relatable Work Experience
  • 2 to 3 years processing payroll from data entry to payroll file submission
  • Strong Proficiency in Excel and payroll reconciliations
  • Strong Knowledge of federal and provincial tax law
  • Ability to communicate with all levels of management and field offices.
  • Strong work ethic, flexible work schedule to accommodate payroll processing, monthly and quarterly deadlines as needed
  • High degree of professionalism to deal with sensitive and confidential material\
  • Understand proper taxation of employer paid benefits, pre-taxable and non-taxable calculations



All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.